SHADWELL RUNNERS 

CONSTITUTION

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 1. Title 

 a. The Club shall be known as Shadwell Runners (hereinafter to be referred to as "the Club").   

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 2. Objectives 

a. The objectives of the Club shall be: 

 b. The main purposes of the club are to provide facilities for and to promote participation in the amateur sport of running.

c. To provide group running opportunities and training for members. 

d. To organise open, club, and club handicap running races. 

e. To organise teams to represent the Club in championships and leagues and in such other competitions as the Committee shall decide. 

f. The Club shall cater for the following athletic disciplines: Running (Road Running & Trail Running) 

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3. Membership 

a. Membership of the Club shall be open to anyone interested in the sport on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs, except as a necessary consequence of the requirements of Running. Children under the age of 16 attending training, races or any club activity must be accompanied by their parent or guardian who shall be entirely responsible for them. For young people age 16 or 17, a parent or guardian is to be entirely responsible for their attendance at all club activities. 

b. Each membership application must be made either through our Facebook page or our website. 

c. All members have full voting rights, including those relating to election / removal of committee members and changes to the club constitution.

d. All members are invited to attend AGMs and EGMs. AGMs are to take place in January of each year.

e. The club may have different classes of subscription on a non-discriminatory and fair basis. The club will keep subscriptions at levels that will not pose any significant obstacle to people participating.

f. The committee may refuse membership or remove it, only for good cause such as contact or character, likely to bring the club or sport into this repeat. Appeal against refusal or removal may be made to the members.

 

4. Fees 

a. Annual membership fees shall become due for payment on 1st March each year. The cost per person per year is £1.90. This is used to cover the cost of public liability insurance and website fees.

  

5. Management 

a. This is a club run by the members for the members.

b. The following committee roles exist within the club, as voted in during the EGM of 27/06/23. These roles shall be reviewed at each AGM, and all members hold the right to elect remove and replace these committee members, if not less than three quarters of those present and voting support that proposal at a properly convened general meeting. 

 

1. Chair: Catharine Etherington

 

The chairperson is the most senior official role in a club and fulfils a range of duties dealing with overall management of club affairs.  The chairperson leads the club to achieve their vision, short-term and long-term goals.   

 

Key Responsibilities: 

• Provide leadership on all aspects of the club from training to competition, fundraising and social activities.   

• Strategic planning and key decision-making duties.  

• Form a team so that all the officer and committee positions are filled, taking in consideration skills, experience and diversity.   

• Delegating, leading and motivating club volunteers towards club goals/objectives.  

• Uphold the club constitution and terms of conditions of ARC affiliation,  

• Ensuring an understanding of the legal responsibilities of the club to which the Club complies.  

• Assist the club to fulfil its responsibilities towards club welfare and safeguarding.   

• Taking responsibility for personal conflicts of interest and declaring, recording and managing these appropriately.  

• Chairing regular committee meetings and the Annual General Meetings (AGM).  

• Being actively involved in creating and following a Club Development Plan.  

• Representing the club at local and regional events.  

• Arranging handover or succession planning for the position  

 

1. Treasurer: Sarah Dennis

The Club Treasurer is responsible for the managing the flow of money into the club and for allocating and recording how that money is spent to run the club. This is a vital role in a club as the treasurer works to ensure the club is able to meet its day-to-day expenses and prompts the need for increased club fundraising where a shortfall in income exists.   

 

Key responsibilities: 

• Managing the club’s income and expenditure and its assets and liabilities   

• Maintain bank account(s) in the name of the Club in accordance with mandate ratified by the Committee  

• Producing an end of year financial report  

• Identifying a suitable individual to independently review the annual accounts  

• Regularly reporting back to the club committee on all financial matters  

• Depending on the type of legal structure reporting back to the relevant body as required.   

• Efficient payment of invoices and bills  

• Proposing amendments to annual membership fees as appropriate  

• Depositing cash and cheques that the club receives  

• Keeping up to date financial records  

• Arranging handover or succession planning for the position  

• Taking responsibility for personal conflicts of interests and declaring, recording and managing these appropriately  

 

1. Secretary: Natasha Mortimer

The primary role of the club secretary is to provide administrative support to the role of chairperson. Much of the hands-on administrative effort may be delegated to other club officers and volunteers, but responsibility for ensuring the overall, well-run club administration lies with the Secretary.   

 

 Key Responsibilities: 

• Plan club meetings with the chairperson and agree an agenda with all club officers  

• Circulate details of meetings (time, location, agenda etc.) to club members  

• Take minutes and circulate to meeting attendees  

• Follow-up with relevant parties on key actions arising from meetings  

• Ensure meetings adhere to procedures of the club constitution (e.g.  election procedures) 

• Being the first point of contact for club enquiries  

• Receive, send and log correspondence on behalf of the Club  

• Delegating tasks to club members  

• Attending to affiliations   

 

6. Finance 

 a. The financial year of the Club shall end on 31st December. 

b. All funds belonging to the Club shall be deposited with a bank or building society in accounts that shall carry the Club title. The signatories of this account are Catharine Etherington, Sarah Dennis and Natasha Mortimer.

c. The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits are reinvested in the Club. No surpluses or assets will be distributed to members or third parties.

d. The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, travel expenses and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002. 

e. The Club may also in connection with the sports purposes of the Club: i Sell and supply food, drink and related sports clothing and equipment. ii Employ members and remunerate them for providing goods and service. iii  Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets). 

  

7.Discrimination 

a. The Club will have due regard to the law on disability discrimination and child protection. 

  

8. Winding Up 

a. The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting. 

b. The Committee will then be responsible for the orderly winding up of the Club’s affairs. 

c. Upon dissolution of the club any remaining assets shall be given or transferred to another registered CASC, a registered charity, or the sport’s governing body (UK Athletics) for use by then in related community sports.

 

9. Alterations to the governing document

The governing document may be altered but only by a resolution passed by two-thirds of those present and voting at an AGM or an EGM called for that purpose. 

  

10. Priority 

a. Interpretation of all the above rules must be consistent with the statutory requirements for CASCs (which means Community Amateur Sports Clubs as first provided for by the Finance Act 2002). 

  

11. Revision History 

a. This governing document was revised on 25/03/24, having been unanimously agreed upon by all members attending the EGM called for that purpose.